Have you been directed by your employers to work from home to limit the spread of COVID-19? While working from home has its benefits, there may be extra expenses too, ranging from printing costs to the need for more internet data and perhaps even additional equipment. You may be able to claim a deduction for the additional running costs you incur. The costs you may be able to claim include the work-related portion of any heating, cooling and lighting for the area you’re working from, work-related phone and internet costs, and work-related decline in value of a personally owned computer and associated office equipment. To claim these expenses, you must keep specific records ranging from diary entries to receipts.
If you have a work-issued computer, you cannot claim any decline in value for it, or for any work-issued office equipment such as additional screens, keyboards or mouse. However, if you have purchased your own equipment, such as a telephone, a printer or a computer chair, you can claim the full cost of those items up to $300, or decline in value (depreciation) for items over $300. This is provided you use the purchased equipment purely for work purposes.
The depreciation that can be claimed depends on the effective life of the asset purchased. For example, the effective life of a laptop is currently two years, so if you purchased a laptop for $800 this financial year and it is wholly used for work purposes, you can claim $400 as depreciation in this financial year and $400 in the next financial year. If the laptop (or other work-related equipment) is used both for work and personal purposes, you can only claim a deduction for the work-related portion of the expense. Work-related portions of other running expenses, including computer consumables such as printer paper, ink and various stationery, can generally be deducted outright.
To work out your expenses for heating, cooling, lighting, cleaning and the decline in value of furniture, you can use one of two methods: the fixed rate method or the actual value method. Under the fixed rate method, you keep records of your actual hours spent working at home for the year or keep a diary for a representative four-week period to show your usual pattern of working from home. You can then claim a deduction at a rate of 52 cents for each hour that your work from home. The actual value method is self-explanatory; however, it not only requires the keeping of a diary, but you’ll also need receipts to show the actual amounts spent and will be required to work out the costs based on floor area as well as other factors.
For phone and internet expenses, you can claim up to $50 without having to analyse your bills in detail. The rates you can use to work out the cost of your work calls are 25 cents each for calls made from your landline, 75 cents each for calls made from your mobile or 10 cents each for text messages sent from your mobile. If you would like to claim more than $50, you will need to work out the percentage of work use over a four-week period using a reasonable basis (ie the number of work calls made as a percentage of total calls).
If you would like to know more please contact one of our accountants on 07 4639 1099 or come in and see us at 14 Russell Street Toowoomba.